Executive Administrative Assistant

Your Team Responsibilities

We are seeking an experienced and highly capable Executive Assistant to support the CEO of a dynamic Financial Services firm. This is a mission-critical role at the heart of the executive office, requiring an individual who thrives in a fast-paced, high-stakes environment, and brings exceptional organizational, interpersonal, and judgment skills.

You will be the right hand to the CEO — managing a complex array of responsibilities spanning scheduling, communications, project oversight, event coordination, and stakeholder engagement at the highest levels. This is not a traditional 9-to-5 position; we are looking for someone who is responsive, proactive, and thrives in a “24/7 mindset” environment

Your Key Responsibilities

• Calendar & Schedule Management:
  Oversee and manage an ever-changing, complex calendar with precision and discretion, ensuring optimal alignment of priorities across internal and external engagements.
• Prioritization & Workflow Management:
  Navigate competing demands with efficiency and clarity; proactively assess what requires immediate attention and escalate issues using sound judgment.
• Communication:
  Draft, proof, and manage written communications on behalf of the CEO with professionalism and speed. Maintain a high standard of clarity, accuracy, and tone under pressure.
• Project & Event Management:
  Support or lead special projects, internal initiatives, and external events. Handle all logistics around executive-level meetings, board engagements, and private dinners — including venue sourcing and coordination.
• Technology & AI Integration:
  Leverage tools and platforms (including AI-based solutions) to optimize scheduling, task tracking, communications, and operational workflows.
• Stakeholder Relations:
  Interface with Board members, senior leaders, clients, and investors, always demonstrating discretion, professionalism, and emotional intelligence.
• Office Presence:
  Minimum 2–3 days in the office per week; flexibility to be present as needed for key meetings, events, or time-sensitive matters.

Your skills and experience that will help you excel

• Proven Experience:
  Minimum 5–7 years supporting a CEO or C-suite executive, preferably within financial services or a similarly fast-paced, high-demand industry.
• Exceptional Judgment & Discretion:
  Handle confidential information with integrity; act as a trusted partner and gatekeeper.
• Superior Written & Verbal Communication:
  Excellent command of language and tone; adept at composing and editing high-level documents and communications.
• Tech-Savvy & AI-Literate:
  Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, project management platforms); enthusiasm for leveraging AI in workflows.
• Organized & Detail-Oriented:
  Impeccable attention to detail, time management, and follow-through across all responsibilities.
• Self-Starter with Initiative:
  Takes ownership, anticipates needs, and drives execution with minimal oversight.
• Adaptability & EQ:
  Demonstrates calm under pressure, an intuitive understanding of people and situations, and the flexibility to shift gears swiftly.
• Education:
  Bachelor’s degree required.

About MSCI

What we offer you

• Salary range: $150,000 - $165,000 / year plus eligible for annual bonus + OT
• Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.

• Flexible working arrangements, advanced technology, and collaborative workspaces.

• A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.

• A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.

• Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.

• Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.

• We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.

At MSCI we are passionate about what we do, and we are inspired by our purpose – to power better investment decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.

MSCI is a leading provider of critical decision support tools and services for the global investment community. With over 50 years of expertise in research, data, and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios. We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process.

MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.

To all recruitment agencies

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

Note on recruitment scams

We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com