Executive Administrative Assistant to COO

Your Team Responsibilities

MSCI is seeking a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO)/Head of Analytics and team.

The ideal candidate will operate with a high level of discretion and efficiency, partnering closely with the executive and team to manage shifting priorities, cross-functional engagements, and high-impact initiatives. The person in this role is confident, detail-oriented, adaptable, and thrives in a fast-paced, evolving environment. This is an exceptional opportunity to contribute meaningfully to MSCI’s leadership and strategic priorities.

Your Key Responsibilities

• Manage a dynamic, high-volume calendar across dual responsibilities (COO / Head of Analytics) with constant re-prioritization and decision-support needs
• Anticipate scheduling conflicts and proactively make judgment-based adjustments to reflect business priorities
• Coordinate leadership team meetings, strategic initiatives, and cross-functional check-ins
• Manage complex domestic and international travel and process expense reports per MSCI policy

• Prepare meeting documents and support follow-up on key action items and decisions
• Draft and edit high-quality communications and presentations
• Serve as liaison between the executive, leadership team and internal/external stakeholders

• Support or lead special projects, internal initiatives, and external events such as town halls and off-sites
• Track timelines and deliverables to ensure objectives are met

• Provide on-site logistical support including conference room reservations and set ups (audio/video connection, catering, seating arrangements); guest coordination

Partner with the Administrative Community to optimize office management and provide back-up support as needed

Your skills and experience that will help you excel

• 5-7 years of experience supporting senior executives in a global, high-demand business environment
• Strong ability to operate with discretion, sound judgment, and professionalism under pressure
• Excellent written and verbal communication skills; professional presence and high emotional intelligence
• Demonstrated track record of anticipating needs, solving problems, and managing complexity
• Exceptional organization, time management, and attention to detail
• High degree of comfort handling confidential, strategic, or high-visibility matters

• Proficiency with AI productivity tools such as ChatGPT, Microsoft Copilot, or similar
• Strong command of Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Virtual meeting platforms (Microsoft Teams, Zoom)
• Navan (travel) and Concur (expense management)

• Location: New York
• Hours: 8:30 AM – 5:30 PM EST (flexibility required)
• In-office expectations: Minimum of three days per week in the office with flexibility to be present as needed for business, team and client priorities (specific days will be agreed upon between the manager and employee)

Commuting requirement: Must be within a two-hour commutable distance of the MSCI

About MSCI

What we offer you

• Salary range: $115,000 - $150,000 / year plus eligible for annual bonus
• Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.

• Flexible working arrangements, advanced technology, and collaborative workspaces.

• A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.

• A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.

• Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center , LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.

• Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.

• We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.

At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.

MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.

MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.

To all recruitment agencies

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

Note on recruitment scams

We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com