Executive Administrative Assistant

Job Reference:: 2026-6090
Location:: New York
Category:: Corporate Services, Procurement, and Facilities
Solution:: Other
Role Category:: Hybrid

Your Team Responsibilities

MSCI is a global leader in financial analytics and investment solutions, dedicated to innovation and excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple senior leaders within our organization. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate thrives in a client-centric setting, is experienced in supporting senior leaders, building relationships, and contributing to strategic initiatives that drive operational efficiency.

Your Key Responsibilities

As an Executive Assistant, you will play a crucial role ensuring the smooth operation of the team by managing key administrative tasks, facilitating communication, and optimizing efficiency. Your responsibilities will include, but are not limited to:

Manage complex executive calendars, coordinating across time zones, handling last-minute changes, and ensuring seamless scheduling and prioritization of commitments across multiple stakeholders
Coordinate detailed travel arrangements, including international and domestic logistics, ensuring timely processing of expense reports
Plan and execute high-profile events, (offsites, roadshows, etc.) managing logistics such as venue booking, catering, agenda preparation, and post-event action items
Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-ups
Assist with ad hoc projects initiatives requiring cross-functional collaboration, contributing to strategic planning and execution
Continuously evaluate and optimize administrative processes and best practices while partnering with the Administrative Community to enhance office management and workflow, including backup support

Your skills and experience that will help you excel

5+ years of experience supporting senior-level management in an executive assistant capacity
Strong technical proficiency in Microsoft Office 365 Suite (Word, PowerPoint, Excel, SharePoint), T&E management (Navan, Concur), and collaboration platforms (Microsoft Teams, Zoom); experience with AI-driven tools or workflow automation is a plus
Excellent verbal and written communication skills, with strong interpersonal and relationship-building abilities
Strong judgment, discretion, and ability to handle confidential information
Highly detail-oriented with strong organizational and follow-through abilities
Adaptability and willingness to acquire new competencies and take on challenges in a dynamic business environment

About MSCI

What we offer you

Salary range: $110,000 - $143,000 / year, plus eligible for annual bonus
Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
Flexible working arrangements, advanced technology, and collaborative workspaces.

A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.

A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.

Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center , LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.

Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.

We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.

At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.

MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.

MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.

To all recruitment agencies

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

Note on recruitment scams

We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com

Benefits

At MSCI, we are committed to providing benefits that empower you to Be Well and Stay Well in all aspects of your life.

Use the following site to learn about the coverage options that support you and your family physically, emotionally, and financially: MSCI | Benefits (benefitsatmsci.com)

Development opportunities

At MSCI career paths are multi-directional, and we believe that new and challenging experiences drive both professional growth and business success.

Everyone here is responsible for leading their own development and we’re here to support and guide you every step of the way. Whether that means deepening your expertise, moving across teams, or stepping into leadership, you’ll have access to internal mobility, learning and skills development, stretch opportunities and mentoring.

Discover more about how you can grow your career at MSCI

New York

7 World Trade Center
250 Greenwich Street
New York, NY 10007
United States

Located in 7 World Trade Center and easily accessible by public transport, our New York office offers a modern workspace with panoramic views of the city. Inside, you’ll find flexible work areas, collaboration spaces, state-of-the-art meeting rooms and leisure areas to unwind. The office is designed to support people in working the way that suits them best, accommodating all working styles and offering amenities that keep you energized throughout the day. A vibrant community — supported by our Employee Resource Groups — and year-round professional and social events make it a place where you’ll feel welcomed and supported to do the best work of your career.

Learn more about our New York office.

Recruitment process

Apply online

First, click Apply and upload a CV that shows us the skills and passion you could bring to this role, as well as your contact details so we can reach out to you.
Talk to our recruiter

If you look like a good match, our recruiters will arrange a chat where we’ll ask about your motivations, experience, and background, and where you can ask us anything you want to know about working at MSCI.
Interview with our team

If you like what you hear, and we think you have what we need, then it’s time to interview with your future team, either virtually or in the office. These interviews will give you a clear insight into the team and the day-to-day responsibilities of the role. Read our interview top tips.
Make your decision

If you’re successful, we’ll make you an offer and give you any further information you need to help you make your decision. If the answer is yes, it’s time for some background checks, and then we’ll welcome you on board. Learn more about our onboarding experience.