Executive Assistant

Your Team Responsibilities

We are looking for a proactive and dedicated career Executive Assistant in New York to support. The primary responsibility of this position is to undertake a wide range of administrative duties with skillful execution, high attention to detail and with minimal guidance, as well as being comfortable working in time pressured scenarios and dealing with confidential and sensitive items.

Your Key Responsibilities

• Extensive diary management with strong ability to manage complex and detailed calendars, demonstrate solid understanding of corporate and personal importance with flexible and problem-solving abilities to adjust schedule based on needs
• Professional and reliable first point of contact
• Planning and coordinating extensive travel schedules
• Organising and overseeing internal and external meetings as well as in-person and virtual offsites
• Filtering and management of the Managing Director’s emails
• Screening telephone calls, taking accurate messages
• Daily updates to the Managing Director(s) regarding pending / outstanding issues
• Creating, consolidating and communicating documentation across a Global team
• Setting up of Teams and Zoom connections as well as in-person meetings
• Handling confidential information
• Ad hoc matters
• Provide back up support for another Office in the absence of their primary EA

Your skills and experience that will help you excel

• Minimum +5 years solid experience preferably in a global environment providing Executive and Personal support at a Senior Executive level
• Fluent in English (other languages useful) with strong oral and written communication and excellent interpersonal skills
• Highly motivated and pro-active with the ability to work independently and as part of a team
• A flexible and reliable working attitude required dependent on Managing Directors’ needs sometimes outside of working hours
• Tact and good judgement in confidential situations and experience interacting with Senior Management and Clients
• Attention to detail essential together with logical thinking and problem solving skills
• Exceptional organisational skills with the ability to prioritise and multitask in a pressurised environment
• Strong technical competency, especially working proficiency of Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint) and Concur
• High level of integrity and experience in handling confidential information is a must.

About MSCI

What we offer you

• Salary range: $95,000 - $124,000 /year plus eligible for annual bonus.

• Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.

• Flexible working arrangements, advanced technology, and collaborative workspaces.

• A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.

• A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.

• Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.

• Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.

• We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.

At MSCI we are passionate about what we do, and we are inspired by our purpose – to power better investment decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.

MSCI is a leading provider of critical decision support tools and services for the global investment community. With over 50 years of expertise in research, data, and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios. We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process.

MSCI Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.

To all recruitment agencies

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

Note on recruitment scams

We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com